Phases do not guide the work
Tasks and inspections are not bound to the same project workflow.
Project phases, inspections and handover documentation in one workflow
Kare Flow keeps project progress, inspections, approvals and handover documents together — documentation is created as work progresses.
Fits delivery and commissioning projects that need clear phasing and handover documentation without time logging or warehouse.
Why Flow is needed
When project delivery and documentation live apart
Phases are in one place, inspections in another, and handover packs are assembled at the end — context is lost along the way.
Approvals stay in messages
FAT/SAT-style inspections and decisions do not form a shared trail.
Handover documentation is built afterwards
Documents are compiled at the end — they do not accumulate with the work.
Parties do not see the same status
Customer, supplier and internal team work in different views.
How Flow works
Documentation is created in the phases — not at the end
Flow fits delivery projects where phasing, inspections and handover documentation are the core.
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Phasing
Project templates and phases guide progress.
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Tasks
Owners and statuses stay in the same workflow.
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Inspections
FAT/SAT-style forms are logged into the phase.
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Approvals
Decisions stay with the project — not in message threads.
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Handover
The pack has already been assembled with the work.
What Flow brings together
Project delivery and documentation in one context
Phases and tasks
Project templates, phasing and tasks guide work from start to handover.
Forms and inspections
FAT/SAT-style inspections and sign-offs as part of the workflow.
Approvals
Decisions and responsibilities stay with the project — not in message threads.
Documents
Material accumulates into phases and tasks as work progresses.
Handover
The handover pack is composed of data created during the project.
Mobile and multilingual
Field sign-offs, with Finnish and English in the same system.
Project overview
Project status at a glance
Dashboard and project view show phase progress, open tasks and notes without separate reporting.
Active projects
See which deliveries are moving and where decisions are needed.
Phasing made visible
Tasks and inspections attach to the right phase.
Collaboration for parties
Customer and supplier views can be limited by role.
Documentation with the work
Material is not left to be collected at the end of the project.
Scheduling
Phases and dependencies under control
Gantt and phasing show where the project is and what is needed next.
- Gantt — phase progress made visible
- Tasks — owners and statuses in the same workflow
- Notes — open items do not disappear
Project view
All project delivery under one whole
- Phase
- Task
- Inspection
- Approval
- Handover
Handover
Handover documentation is created with the work
When inspections and documents are logged into phases, handover is not a separate end-of-project task.
- Inspection forms — part of the workflow
- Approvals — a trail of decisions
- Handover pack — material assembled from the project
Workflow
Documentation is not a separate phase — it is part of the work
Flow is meant for projects where delivery and documentation belong together. Time logging, materials and billing are intentionally left out.
Project templates
Workflows can be defined according to your own delivery process.
Role views
Customer, supplier and internal views are limited as needed.
Clear scope
Flow focuses on delivery and documentation
Flow includes
- Project phases and tasks
- Documents and forms
- Approvals and handover
- Customer and supplier collaboration
- Mobile sign-offs
Not included out of the box
- Time tracking and time clock
- Material entries
- Billing
- Warehouse and purchasing
- A broader ERP
Pricing
Monthly subscription or project licence
All Kare Flow features are included. Price is based on the number of active users.
Monthly subscription
1–5 users
Small teams
119 €/kk
(VAT 0 %)
6–20 users
Growing organisations
179 €/kk
(VAT 0 %)
21–50 users
Larger setups
229 €/kk
(VAT 0 %)
Project licence
One project, 12 months, one-time fee — without a monthly subscription for the whole organisation.
Up to 5 users
One project / 12 months
790 €
(VAT 0 %)
Up to 20 users
One project / 12 months
1 190 €
(VAT 0 %)
Up to 50 users
One project / 12 months
1 390 €
(VAT 0 %)
- 14-day trial with no commitment
- Onboarding help, project templates, forms, integrations and company-specific changes billed as delivered
Let’s see how Flow would fit your project process
We’ll review your current operating model and show how project phases, inspections, approvals and handover documentation can be managed as one workflow.
- 14-day trial
- Light rollout
- Support in Finnish