Documentation is built into the work
Forms, inspections, and notes are completed directly under the correct project phase.
Approvals move forward in a controlled way
Ownership, quality gates, and signatures are visible across the whole project chain.
Handover materials are ready
Approved documentation can be packaged for the customer without end-phase manual work.
For organizations managing project documentation, inspections, and handovers
Machine and equipment manufacturers
For managing delivery projects, factory testing, commissioning, and customer handovers.
- FAT and SAT documentation
- Handover materials for customers
Investment and commissioning projects
For coordinating multiple suppliers, project phases, inspections, and approvals.
- Quality gates and approvals
- Shared project view across suppliers
Installation and delivery organizations
For unifying project manager, field team, and customer documentation under one workflow.
- Field forms and findings
- Shared project access for customers
When project progress and documentation live in separate places
Typical current state
- Forms and checklists are in separate files
- Field findings are shared in messages
- Approvals do not form a clear chain
- Project readiness and documentation readiness are not visible in one place
- Handover materials are assembled manually at the end
How projects progress in Kare Flow
Build project phases
Create phases, tasks, checklists, and ownership from a template or per project.
Collect data phase by phase
Teams and suppliers fill forms, add findings, and attach documents to the correct phase.
Inspect and approve
Quality gates, approvals, and signatures guide project progression.
Handover and report
Approved materials are compiled into handover protocols, PDF reports, and customer packages.
Key workflows for project documentation
Project progress and documentation status at a glance
Portfolio summary, delayed phases, and documentation readiness in one shared view.
- Project status and open tasks
- Pending approvals
- Capacity and workload view
Phases, dependencies, and responsibilities on a controlled schedule
Project managers can see bottlenecks, dependencies, and progress without separate spreadsheets.
- Gantt timeline and phase dependencies
- Project phases and tasks
- Ready-made phase and project templates
Forms, findings, and documents under the correct phase
Project-specific documentation linked to phases, tasks, and approvals.
- Digital forms and checklists
- Documents, attachments, and versions
- Field findings and confirmations
Approvals and handover materials without end-phase manual work
Quality gates, signatures, and handover protocols in one workflow.
- Quality gates and approval chains
- Digital signatures
- PDF and ZIP exports for customers
From project kickoff to approved handover package
Project workflow
- Project phases, tasks, and responsibilities
- Gantt timeline and phase dependencies
- Ready-made phase and project templates
- Project status and capacity views
Forms and documentation
- Project-specific digital forms
- Checklists and field findings
- Documents, attachments, and versions
- FAT and SAT documentation
Approvals and handover
- Quality gates and approval chains
- Digital signatures
- Handover protocols and documents
- PDF and ZIP exports
Collaboration and usage
- Shared projects for customers and suppliers
- Role-based views and permissions
- Mobile usage in the browser
- Finnish and English user interface
Kare Flow focuses on project execution and documentation
Included in Flow
- Project phases and tasks
- Documents and forms
- Approvals and handover
- Customer and supplier collaboration
- Mobile confirmations
Not included by default
- Time tracking and time clock
- Material logging
- Invoicing
- Inventory and purchasing
- Broader ERP
A project platform tailored to your delivery process
- Lightweight onboarding without a heavy system implementation project
- Project templates and workflows can be configured to match your process
- Customer, supplier, and internal views can be limited by role
- The system can be extended with integrations and company-specific functions
- Finnish support and a direct line to the software developer
Clear pricing — monthly subscription or project license
All Kare Flow features are included in every plan. Pricing is based on the customer's active users.
Monthly subscription
All plans include
- All Kare Flow features
- Project phases, forms, and approvals
- Handover materials and reports
- Support in Finnish
Onboarding help, project template and form setup, data import, integrations, and company-specific changes priced based on scope.
Project license
One project, 12 months, one-time fee — without a monthly subscription for the whole organization.
Let's see how Kare Flow fits your project process
Let's review your current operating model together and show how project phases, inspections, approvals, and handover materials can be managed as one workflow.
14-day trial without commitment.
Request a demoGet in touch
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