Project and installation organizations
Multiple projects, teams, and schedules under control in one view.
01
Live in days
No long rollout projects — in the browser, nothing to install.
02
Everything in one place
Team, customer, and documents in one system. No scattered email threads.
03
Scales to your needs
Light coordination or a formal handover path — chosen per project.
Two ways
One tool — you choose what you need
A project can stay lightweight coordination or expand to a formal handover path. Not two separate systems.
General project
Standard project work and coordination: phases, tasks, team, documents, and discussion. Fits when you need a clear overall picture without a formal handover procedure.
- Phases and Gantt timeline
- Tasks and observations
- Documents and discussion
- Guest portal for the customer
Project with handover path
When you need formal commissioning: checklists, observations, approvals, signatures, and a handover document. Suited to machinery and system deliveries.
- Checklists by phase
- Observations and deviations
- Handover approval
- Signatures and report
Features
What you get
Project management
- Overview: status and deviations at a glance
- Phases, owners, and a view per phase
- Gantt timeline and project folders
- Ready-made phase templates — new projects fast
Quality and tracking
- Checklists by phase
- Observations: finding → action → verification
- Linked to project phase and severity
- Tasks and reports as needed
Documents and communication
- Documents and attachments in one place
- Project-specific discussion
- Mentions — the right people notice
- Notifications by email or SMS
Use and users
- Works in the browser — nothing to install on workstations
- Finnish and English — company or user choice
- Guest portal: customer sees only invited projects
- Mobile view for the field and My work view
Mobile
Projects with you in the field
My work view and project tasks straight from your phone — no separate install. Field and office use the same system, with different views.
- Tasks, observations, and sign-offs in the field
- Notifications built into daily work
- Same login as on desktop
Who it is for
Project organizations and suppliers
Project managers
Clear overall picture, ownership, and progress without separate tools.
Machine and equipment manufacturers
Phases, quality, and formal handover to the customer when needed.
Customer representatives
Guest portal and limited rights — see only their own projects.
Ready, but not quite?
Need more than the standard product offers?
We start with a demo and review together how well the software fits your needs. Required extensions can be built into the product — or we can build a version for you. If the need is entirely different, that is a custom project on its own.
Custom solutions
Pricing
Clear pricing for the whole team
Fixed monthly price for the user portal — no per-user surcharges or hidden add-on fees. Compared to international tools (e.g. Jira, Monday): for SME teams often a clearer overall package when you need more than tickets and boards — Finnish support and customization included.
1–5 users
Team
99€/mo
(VAT 0 %)
With annual license 84 €/mo−15 %
For a small project team or supplier that wants one clear place for coordination. All features from day one.
Most popular
6–20 users
Pro
219€/mo
(VAT 0 %)
With annual license 186 €/mo−15 %
For a growing project organization: multiple projects, guest portal, and handover path in one package.
21–50 users
Enterprise
379€/mo
(VAT 0 %)
With annual license 322 €/mo−15 %
For larger teams with higher usage, onboarding, and support needs — still predictable fixed pricing.
Quote / Customization
Integrations, company-specific workflows, SSO, or larger rollouts — always quoted case by case. Flow can be customized in the product itself, not only as a separate project.
All plans include
- All features — no role-based add-on fees
- General project and handover path in one license
- Guest portal for the customer
- Finnish and English, mobile for the field
- Onboarding and template customization when needed
- Finnish support — direct line to the developer
- No binding long-term contracts
Many international services get more expensive with every new user and add-on. With Kare Flow you know the monthly cost upfront. We are happy to start with a demo — a 14-day trial before you decide is often possible with no commitment.
Project management that works in the field
Let us walk through together whether Kare Flow fits your projects. You can request a demo and try it in practice.
Request a demo
Contact
Get in touch
Tell us briefly about your situation. We will get back to you as soon as we can.