In many companies, maintenance work is still scattered across message threads, paper notes and fragmented spreadsheets. This is common in production plants, machine builders and service companies alike. It is nobody's fault: as workload grows, old routines stop scaling. Information does not flow from the field to the office, jobs are missed, and invoicing falls behind.
Kare Maint is built to solve exactly this challenge. The system brings work requests, work orders, preventive maintenance, inventory management and reporting into one place - so both technicians in the field and office staff can see the current status in real time without manual consolidation.
We can review fit together, or I can open a free 14-day demo for your team to test.
We can start with a shared assessment, or I can open a free 14-day demo for your team to test. At the same time we evaluate whether you need customer-specific customizations or special functionality. Onboarding is fast - the system is ready to use immediately, and we can assist with data import when needed.
Kare Maint supports both internal maintenance teams and external service businesses. You can activate either mode - or use both.
For industrial companies and production sites where maintenance management is a critical part of day-to-day operations. Kare Maint keeps machines and equipment running through preventive maintenance, fault history and clear work queues. As data is collected automatically per asset, the maintenance team quickly sees what failed, how often and when the next service is due. Production uptime improves when actions are based on facts instead of memory.
For maintenance contractors and service companies where work management also means managing customer relationships and invoicing. Kare Maint's external mode covers the whole chain from first customer contact to job execution and invoice delivery. A customer register, invoice flow and separate sales pricing for stocked items ensure that every completed job is invoiced correctly. No more lost hours or forgotten materials. The system also includes a dedicated Deliveries type for separating material deliveries from regular work orders.
Work requests are captured in one view and received as work orders without manual transfers between tools. A personal queue shows open and historical jobs clearly, keeping execution on track and responsibilities visible.
Products, balances, inventory events and stock adjustments are managed in one module. Minimum stock levels and suggested replenishments help keep critical parts available on time. You can choose the scope of inventory control: full real-time inventory with transactions, or a product catalog only while still logging materials to jobs without stock tracking.
QR scanning opens the correct asset, storage location or purchase order directly. Data recorded in the field is saved in the right context immediately, improving quality and reducing mistakes.
Recurring maintenance is automated through maintenance plans, and completed tasks are logged to execution history. The maintenance schedule stays up to date without manual reminders, and responsible users see upcoming tasks early.
External service operations use invoice batches where jobs are collected and prepared for billing. Hours, materials and travel costs move in one flow, speeding up invoicing and reducing errors.
Customer billing details, contacts, default references and notes are managed centrally. Contact details, contract-specific rules and invoicing settings are available in one place for every job.
Create your own digital forms and attach them to work orders and preventive maintenance plans. Forms are filled in during execution on mobile or desktop, and documentation is saved directly to the correct job.
Ready-made reports cover work orders, work requests, fault history, inventory balances, stock value and purchase orders. Management and supervisors get a clear picture of workload, costs and development trends.
Assets accumulate fault history and corrective actions through a fault-diagnosis form shown when repair jobs are completed. This helps identify recurring issues and commonly needed components.
Warehouses and storage locations are clearly structured, and location-specific QR codes speed up picking. Picks and returns are posted to the right location, reducing waste and balance inaccuracies.
Supplier register, purchase orders and receipts create a controlled procurement chain. Orders move from draft to delivery with traceability, keeping procurement on schedule and on budget.
Kare Maint is already designed to run smoothly on mobile devices. The mobile-optimized browser version is available immediately without separate app installations - technicians open the browser, sign in and start working. QR targets, work order logging and inspection confirmations work directly in the field.
A native mobile app for iOS and Android is in development. It will bring push notifications, faster sign-in and an even better mobile UX. Leave your email and we will notify you when the app launches.
Trusted operating model
Estimate how much billable work can be recovered each month.
Personal queue, mobile logging, QR-based assets and inspections without extra paperwork.
Prioritize work requests, allocate resources and follow progress from one view.
Clear reporting on throughput, workload, costs and preventive maintenance status.
Hours, materials and expenses collected into the billing flow without manual chasing.
The software and operating model are continuously developed based on customer feedback and practical field experience.
Problem: open jobs disappeared into chats. Change: one shared work queue. Result: weekly “what got missed” reviews dropped clearly.
Problem: hours and materials were missing from records. Change: entries made directly on work orders. Result: billing summaries were completed without manual data hunting.
Problem: PM consistency varied. Change: plans and due tracking in one system. Result: maintenance stayed on schedule better.
No. The system is practically ready to use right away. We help you get started when needed, and no separate IT resource is required.
When needed, we help import asset, product and historical data. The import scope is always agreed based on your needs.
Yes. Kare Maint is built for SME teams, including smaller ones. No enterprise overload.
Perfect for a small maintenance team or a growing service company. All features available from day one.
For a growing maintenance organization or service business. More users, same clear pricing model.
For larger teams with heavier usage, onboarding scope and support needs.
Custom integrations, company-specific requirements and large enterprise scopes are always handled with a tailored offer.
Onboarding is fast - the system is ready to use right away. If needed, we help import assets, products and historical data into the system. If you prefer, you can also get a free 14-day demo before making a decision.
