Kare Digital
Kare Flow

Project documentation and handover platform

Project phases, inspections, and handover materials in one workflow

Kare Flow combines project phases, checklists, digital forms, approvals, and handover materials. Documentation is created as the project progresses — not as separate work at the end.

Project phases and tasks Digital forms Inspections and approvals FAT, SAT, and handover Signatures and PDF reports
01
Documentation is built into the work
Forms, inspections, and notes are completed directly under the correct project phase.
02
Approvals move forward in a controlled way
Ownership, quality gates, and signatures are visible across the whole project chain.
03
Handover materials are ready
Approved documentation can be packaged for the customer without end-phase manual work.
flow.karehub.fi
Kare Flow — dashboard

Dashboard — project progress, open tasks, and documentation status

Kare Digital Kare Flow

Who it is for

For organizations managing project documentation, inspections, and handovers

Machine and equipment manufacturers

For managing delivery projects, factory testing, commissioning, and customer handovers.

  • FAT and SAT documentation
  • Handover materials for customers

Investment and commissioning projects

For coordinating multiple suppliers, project phases, inspections, and approvals.

  • Quality gates and approvals
  • Shared project view across suppliers

Installation and delivery organizations

For combining project manager, field, and customer documentation under one workflow.

  • Field forms and notes
  • Shared project for the customer

Problem it solves

When project progress and documentation live in different places

Typical current state

  • Checklists and forms are in separate files
  • Field findings travel in messages and emails
  • Approvals and signatures do not form a clear chain
  • Project status and documentation readiness are not visible in one place
  • Handover materials are assembled manually at the end of the project

Solution in practice

How a project progresses in Kare Flow

1

Build the project workflow

Create phases, tasks, checklists, and responsibilities from a template or per project.

2

Collect information phase by phase

The team and suppliers fill forms, add notes, and attach documents to the correct phase.

3

Inspect and approve

Quality gates, approvals, and signatures guide project progress.

4

Hand over and report

Approved materials become handover protocols, PDF reports, and customer packages.

flow.karehub.fi / timeline
Kare Flow — timeline

Project timeline — phases, dependencies, and progress in one view

Kare Digital Kare Flow

Features

From project kick-off to approved handover materials

Project workflow

  • Project phases, tasks, and responsibilities
  • Gantt schedule and phase dependencies
  • Ready-made phase and project templates
  • Project status and capacity views

Forms and documentation

  • Project-specific digital forms
  • Checklists and field notes
  • Documents, attachments, and versions
  • FAT and SAT documentation

Approvals and handover

  • Quality gates and approval chains
  • Electronic signatures
  • Handover protocols and documents
  • PDF and ZIP exports

Collaboration and use

  • Shared project for customers and suppliers
  • Role-based views and permissions
  • Mobile use in the browser
  • Finnish and English user interface

Why Kare Digital

A project platform tailored to your delivery process

  • Lightweight onboarding without a heavy system implementation project
  • Project templates and workflows can be configured to match your process
  • Customer, supplier, and internal views can be limited by role
  • The system can be extended with integrations and company-specific functions
  • Finnish support and a direct line to the software developer
flow.karehub.fi / project
Kare Flow — project view

Project view — tasks, documentation, approvals, and handover status

Let's see how Kare Flow fits your project process

Let's review your current operating model together and show how project phases, inspections, approvals, and handover materials can be managed as one workflow.

14-day trial without commitment.

ville@karedigital.fi · +358 40 221 1246

karedigital.fi/en/kare-flow flow.karehub.fi © Kare Digital